The legality of an electronically signed record requires that it “remains accessible to all persons who are entitled to access by statute, regulation, or rule of law, for the period required by such statute, regulation, or rule of law, in a form that is capable of being accurately reproduced for later reference, whether by transmission, printing, or otherwise.”
Federal Electronic Signatures in Global and National Commerce Act,
Section101. (d)(1)(B)
(E-SIGN - interstate and international commerce)

Image X has worked with Chelan county clerk to create a certified document network that will meet Federal Electronic Signatures in Global and National Commerce Act Section 101, (d)(1)(B). We have achieved this by not only meeting the privacy and security requirements of HIPAA but created a means that will allow easy acceptance without the requirement of purchasing digital certificate that is required in other methodologies.

The present approach is based on a patent pending methodology that allows a County Clerk or other Official to create a Chain of trust amongst the members of government as well as other organizations to be authenticated and issued a digital certificate. The digital certificate network follows the approach of Card space and allows organizations to create a chain of trust based on documents that need to be exchanged.

Implementation of the present methodology is embedded in the Certified Document Network created using ClerkePass. The purpose of ClerkePass is to allow exchange of certified documents between Bar association members and courts. Public members and Courts for documentation of legal status of a person or his/her real or personal property or aliases or name changes. Public, Court and Commercial institutions to document dissolutions inheritance, legal transfer of real estate. Public, Court and Banks and stocks and bond brokerages to document settlement of a judgment ownership, ownership of accounts or the right to withdraw or move funds. Public, Court, Social Security department to document legal status and legal names. Public, Court and Armed forces to document legal transactions. Public, Court, Schools to document legal status of a person. Prosecutors, Court and Prison inmates or convicted person documenting conviction or satisfactory completion of sentence and restoration of rights.

The purpose of people getting certified copies is to prove ownership of property or custody of minors or legal names, but it is our experience that the process is a person requesting a copy and taking it to the various entities. This process is time consuming and expensive. ClerkePass allows the same process over the Internet without the vulnerability associated with the web based transactions because documents are encrypted using 256 bit encryption and only authenticated persons and only after receiving consent are able to access these documents. ClerkePass can eliminate cost associated with above outlined transactions without sacrificing the security and privacy concerns. Also the cost of Fedexing these documents is completely eliminating at the same time avoiding any possibility of counterfeiting.